One job, from inquiry to payment
Most jobs move through these six steps. Each one has its place in Grids, and the details carry forward, so nothing gets copied between spreadsheets, documents and group chats.
Inquiry
Website inquiry formA client asks through the inquiry form on your website, or on LINE. You get an email and the inquiry lands in your dashboard; once you add the client, every later quote and contract sits under them.
Quote
QuotesQuotes are numbered automatically, with sales tax and discounts worked out. Send the client a share link; they click Accept quote online, and Grids records their name, the time and their IP address.
Contract
ContractsStart from six templates common in production work, fill in the client and project details automatically, and send a link for the other party to sign online.
Shoot
Project boardProjects move column by column from In talks to Delivered, with the schedule, tasks and crew inside each project. For call sheets and shot lists on set, use the free tools.
Pay the crew
Freelancer payment receiptsPayment receipts work out the withholding tax and Taiwan's supplementary health insurance premium (NHI) automatically. Crew members fill in their ID number, address and bank account through a link and sign online.
Get paid
Income and expensesPayments in and out are recorded under each project, so you see at a glance what every project earned. At month end, export a CSV for your bookkeeper.
What studio management
Only what you actually use every day, in the same terms your accountant and clients use.
Clients
Each client's contacts, projects, quotes, contracts and running total on one page.
Project board
Move projects from In talks, Quoted and Shooting all the way to Paid. Schedules, tasks and crew live in the project, and crew members can link to their Grids card page.
Quotes
Numbered automatically, with sales tax and discounts worked out; print or save as PDF. Clients accept online through a link, and an accepted quote becomes a project or a contract.
Contracts
Six templates (video production, photography commission, likeness rights, copyright license, confidentiality and freelance service) filled in with client and project details and signed online by the other party.
Freelancer payment receipts
Work out withholding tax and Taiwan's supplementary health insurance premium (NHI) automatically. Crew members fill in their details through a link and sign for receipt; the data is stored encrypted and exports as CSV.
Income and expenses
Record income and expenses by project and by month, see what each project earned at a glance, and export a CSV for your bookkeeper.
Team
Invite 10 members and decide by role what each person can see. Members cost nothing extra.
From the free tools
The free tools are a light version of studio management. They stay free with no limits; with Business you pay for saving, collaboration and connecting everything, not for the tools themselves.
Quote tool
- Open it and start: free, no limits
- Your data stays in this device's browser
- Print or save as PDF to send to clients
- Good for one-off quotes
Quotes in studio management
- Saved in the cloud, numbered automatically, visible to your team
- Linked to the client, with running totals at a glance
- Clients accept quotes online through a link
- Accepted quotes become projects and contracts; payments go into income and expenses
Quotes made with the free tool or an AI draft can be imported into studio management.
Everything in Studio is included
Business includes everything in Studio: custom domains, client review pages, full analytics and A/B testing, and no Made with grids badge, plus priority support with a reply within one business day.
- 20websitesA company site, members' own sites, project pages: each can use its own domain
- 10membersUpdate work, answer inquiries and manage projects together; members cost nothing extra
- 2,000AI credits / monthThe most of any plan, for quote drafts, inquiry replies and copywriting
- 100 GBimage storageShared by the whole team. Videos are embedded, so they take up no space
Before you start
- The contract templates are a starting point, not legal advice. For large amounts or unusual terms, have a lawyer review them.
- Payment receipts and income and expenses help you track project profit and prepare your bookkeeping. For tax filing, follow your bookkeeper or accountant.
- Online quote acceptance and online signing record the name, time and IP address; they are not certificate-based electronic signatures.
- ID numbers and bank account numbers are stored encrypted. Only owners and admins can view them, and every view is logged.
See the demo, then decide
Business has no free trial. Log in with an account on any plan and open Studio management to see read-only demo data. Business is NT$ 2,490 a month or NT$ 24,900 a year (New Taiwan dollars, tax included).
FAQ
Studio is for running websites as a team: 10 websites and 5 members. Business includes everything in Studio plus studio management (clients, projects, quotes, contracts, freelancer payment receipts, income and expenses), raises the limits to 20 websites and 10 members, and comes with the most AI credits.
Business has no free trial. Log in with an account on any plan and open Studio management to see read-only demo data with clients, projects, quotes and income and expenses, so you know exactly what it looks like before you decide.
No. Members are included in Business's 10 members at no extra charge. What each member can see depends on their role.
ID numbers and bank account numbers on payment receipts are stored encrypted. Only the studio's owners and admins can view them, and every view is logged.
Yes. Payment receipts and income and expenses export to CSV, for your bookkeeper or the accounting software you use.
It's kept. When the plan ends, studio management becomes read-only: you can view and export, but not add or edit. Subscribe to Business again to pick up where you left off.